Strollers Theatre

Bartell Managing Director Position Opening

Update: The application period for this position is over. Thanks to everybody who applied!

The Bartell Theatre is taking applications currently to fill the position of Managing Director, and we’re happy to help by reposting the details below. If you are interested or know of someone who might be please apply or pass the information along.

If you have specific questions or need more information please contact the Bartell Theatre themselves, via the contact information below. Thanks!

The Gerald Bartell Community Theatre is seeking qualified applicants for the position of Managing Director. Applications are due by 4:00 pm on Friday, April 4, with interviews anticipated during the week of April 14. Interested parties should send a current resume, cover letter and at least 3 employment references to bart@bartelltheatre.org or via regular mail to:

Bartell Theater, Attn: Hiring Committee
113 E Mifflin Street
Madison, WI 53703

A copy of the position description follows:

JOB TITLE: Managing Director
March 2008

ACCOUNTABILITY
Reports to the Bartell Theatre Board of Directors with the President of the Bartell Theatre Foundation acting as immediate supervisor.

AUTHORITY
The Board of Directors grants wide discretion and authority to the Managing Director for making day-to-day decisions.

JOB SUMMARY
Executes all day-to-day operations of Bartell Theatre. The Managing Director is tasked with the orderly functioning of all aspects of the theater office and physical plant and equipment.

DUTIES AND RESPONSIBILITIES:
1. General Administration of Business Office
a) Maintain organizational records, including business transactions, financial records, deposits and check-writing, payroll, payroll-reporting, and expense approvals, in conjunction with the Bartell accountant.
b) Maintain archival information on Board of Directors meeting minutes and Bartell policies and procedures.
c) Work with the Board on the development of budgetary estimates and financial planning. Provide timely budgetary information to the President and Board.
d) Update and maintain standard operating procedure manuals for all areas of the theatre
e) Coordinate scheduling and rental of the Drury and Evjue stages.
f) Coordinate theatre maintenance and supplies.
g) Order and maintain concessions and bar inventories.
h) Timely return correspondence, phone calls, email and general inquiries to the theatre
i) Regularly review condition of technical equipment (lighting instruments, sound equipment, etc.) and ensure adequate repair and maintenance.
j) Recommend office acquisitions to the Board for approval.
k) Provide service and support as needed to the Board of Directors.
l) Prepare for all Board members prior to Board meetings: an agenda, a monthly financial statement (in conjunction with the accountant,) a General Manager’s report, and other material as directed by the Boards.
m) Attend all regular meetings of the Operations and Management Board and the Protection and Enhancement Board, coordinate with the Board Treasurer on an ongoing basis, and report to the President as business requires
2. Volunteer Coordination
a) Provide direct supervision to theatre volunteers.
b) Establish bartenders for all evening and weekend performances in the theater.
c) Ensure that the Technical Committee and Maintenance Committees are staffed with volunteers and meeting as needed.
d) Facilitate the ongoing growth of the pool of available volunteers
e) Schedule periodic work days for volunteers to assist in the repair and maintenance of the physical plant and equipment.
3. Community relations and development
a) Represent the Bartell at meetings and events of various community organizations.
b) Ensure that display cases and other public areas are up-to-date and contain current information about events at the Bartell.
c) Attend community arts and civic meetings relative to the theatre as required.
d) Work with the development committee to develop and coordinate fundraising activities.
e) Create/update, assemble and mail promotional materials as requested.
f) Keep the Bartell master calendar current.
g) Provide current information to the webmaster of the MadStage website.
h) Other duties as assigned.

SKILLS AND EDUCATIONAL REQUIREMENTS
a) Ability to communicate effectively, both orally and in writing, on a variety of levels.
b) Commitment to working with people from a variety of backgrounds.
c) Excellent organizational and administrative skills.
d) Exceptional time management skills combined with attention to detail.
e) Computer skills using email, word processing, databases, spreadsheets and desktop publishing software.
f) Ability to work on own initiative and as a member of a team.
g) Experience with volunteers and working in a theatre environment.
h) Ability to effectively interact with a wide variety of community groups to promote understanding of the participation in the children’s theatre program.
i) Maintain above average standards of ethics, conduct and organizational policies in job ­related activities.
j) Hands-on attitude.
k) Practical knowledge of theatre operations and a commitment to activities and productions, including working knowledge of light and sound equipment (or willingness to learn the basics of light and sound equipment.)
l) Passion for the performing arts.

WORKING CONDITIONS
Occasional evening and weekend work required.

TERMS OF EMPLOYMENT
Forty (40) hours per week. Hours of work are negotiable.

Starting salary for the Managing Director is $25,000- 30,000 annually. Specified paid holidays and 2 weeks vacation are included with this position. Health insurance reimbursement is available.

Thirty (30) days notice prior to termination of employment.